Information for Advisors

Becoming a student organization advisor is a wonderful way to connect with students and contribute to their growth and wellbeing. The role of the advisor may vary between different groups. Expectations should be negotiated between the group’s student leaders and the advisor at the start of the relationship.

Some typical advisor responsibilities are:

  • Attending group meetings and events
  • Monitoring the group’s budget and approving expenses
  • Meeting regularly with officers
  • Providing guidance to organization officers about university policies and procedures
  • Creating meeting agendas
  • Assisting group leadership with goal-setting
  • Providing continuity through group leadership transitions

The advisor and group leadership should collaborate to establish a shared “level of agreement” which will serve as the blueprint for establishing mutual expectations, roles and responsibilities. The Advisor Expectations and Roles Checklist is a document intended to guide these conversations.

To give the advisor authority to monitor the group’s budget and approve its expenses, the advisor and student leaders should complete and submit the Student Organization Expenditure Authorization Form found at the Financial Services website. This should be sent by campus mail to Accounts Payable and reviewed annually or as group leadership changes.

Group advisors authorized as budget approvers should receive a monthly status report from financial services. If you do not receive the report, please contact (who) for troubleshooting.

The Office of Student Engagement offers periodic workshops for Student Organization Advisors – check the PDC schedule or join our mailing list to find out more!