Panhellenic recruitment is the process where women who are interested in joining one of our 8 social sororities on campus explore their options. There are two types of recruitment: formal and continuous open bidding (COB). Formal recruitment takes place in January prior to the start of classes. COB occurs after the conclusion of formal recruitment and takes place year-round. Both options are a great way of learning about the organizations, however the majority of women go through formal recruitment.
Recruitment registration opened at midnight on October 6, 2019 and closes at 11:59pm on November 6, 2019. Please reach out to Angie Cunningham, VP of Membership Recruitment, at firstname.lastname@example.org with questions.
Formal Sorority Recruitment is an opportunity for all second semester freshmen, upperclassmen and transfer students to explore membership in the Panhellenic Council sororities. Over the course of 5 days, potential new members (PNMs) will visit with each chapter. At the end of each day, the PNMs make selections to narrow their options while the chapters do the same.
Formal recruitment requires a $140 registration fee.
Eligibility – To participate in formal recruitment, PNMs must meet the qualifications listed above.
Registration – Registration is an online process that begins at midnight on Octoberh 6th. Registration will close at 11:59pm on November 6th. The registration form can be found here.
Please see Important Dates for a list of events held in the fall to help you prepare for spring recruitment.
Returning to Campus –
The halls will not be open prior to January 6 at 9am. If you need to return earlier, you will need to find your own lodging (i.e. local hotel, friend’s apartment) and transportation.
Timeline & Recruitment Schedule –
PNM Recruitment Booklet – This booklet is given to all Potential New Members prior to the recruitment process. It includes information about sorority recruitment, such as profiles of each participating sorority, an overview of the week, tips on what to wear and pages for taking notes. PNMs are encouraged to bring these booklets with them each day so they can keep track of their schedules and notes. The digital version of the booklet can be found here.
Dining Options for Recruitment – Dining Services operates an abbreviated schedule during winter break and into sorority recruitment. Please prepare for limited options for dining on campus, but there will be breakfast, lunch, and dinner options available. Please refer to the Deacon Dining website for hours during recruitment.
SHS Winter Break Schedule – Student Health Services will host abbreviated hours during winter break. There will be a modified clinic staffing, with a nurse and provider available for limited hours. The hours will be released in November.
Parents’ Page FAQs – Parent Programs collects an annual list of frequently asked questions about sorority recruitment and publishes them through the Daily Deac.
Parking Information – We will post parking rules for recruitment as soon as information is available.
Recommendation letters are not required for joining a sorority. However, if you would like to send a recommendation on behalf of a potential new member, the directions for how to submit those letters are provided below for each chapter. We also encourage anyone submitting a letter of recommendation to utilize any online processes provided through the national organization. Please review the national organization’s website for more information.
Contact information for letters of recommendation can be found here: Reference Letter Addresses Fall 2019.
Please note: first-semester freshman are not eligible for fall recruitment.
Chapters are permitted to recruit up to a designated number approved each semester by the Panhellenic Council. Chapters with available membership spots can take members continually throughout the semester until they fill these spots. When we become aware of these organizations, we will post this information here.
Timeline – In the fall, bids can be distributed beginning the second Monday after the start of classes. In the spring, bids can be distributed immediately following the conclusion of formal recruitment. There are deadlines also established for when final bids must be given. These dates for a specific semester can be found on our Important Dates page.
Process – To fill open membership spots, chapters can extend bids in a variety of ways, whether that means hosting a COB event or just communicating directly with a potential new member (PNM). Bids can be offered at any time from the start of COB to the deadline for final bids. A PNM can receive multiple bids or no bids. While registering for COB is not required, the Panhellenic Council is happy to provide the contact information of any interested women to chapters that have available membership spots. If you would like to be contacted by a chapter, please submit a COB Interest Form. Similarly, when the Panhellenic Council is made aware of chapter’s hosting COB events, this information will be distributed to anyone who has submitted this form. There is no registration fee associated with COB.
COB Interest Form – Please complete this form if you would like to receive further information regarding COB.
Eligibility – To be eligible to join a chapter through COB, students must meet the same criteria listed above.
Participating Chapters –
Should you have any questions concerning the recruitment process, please contact one of the following individuals or Student Engagement at (336) 758-7168.
Vice President for Membership, Panhellenic Council
Assistant Director, Fraternity and Sorority Life