Student Organization Locker Policy

Locker space is available in the Benson University Center for Chartered Student Organization use. The application for lockers will be made available in April for each upcoming academic year.  With a multitude of organizations on campus and a limited number of storage lockers, space is limited, so chartered groups must apply/reapply each April for locker use. 

Organizations are expected to maintain their space with the utmost respect for Wake Forest University, The Benson University Center, and the Office of Student Engagement, as well as the other student organizations on campus. 

The terms and conditions for locker use are as follows:

1. Following the completion and approval of the locker application, each organization will be assigned a locker number and provided with the combination to the corresponding lock. Organizations must use the provided lock. Any alternative locks will be removed, and the organization responsible for the locker in question will be billed for the removal and the replacement of the original lock. 
2. Each organization must submit a list of members that should have access to the locker space. This list should include: Name, and ID #s of current members and must match those listed on the organization’s Link roster. If locked out of their assigned locker, the listed representatives may visit or email the The Office of Student Engagement (engagement@wfu.edu) to get the combination. OSE will not provide the locker combination to any student that is not listed.
3. Lockers are only accessible when the Benson University Center is open to students.
4. Lockers are to be used for club and organization business only. Files, binders, event supplies, trophies, decorations, etc. are all acceptable items. Lockers should not be used for the storing of personal items, food, beverages (or anything that could spill or leak), flammable materials, illegal substances, weapons, or monetary items of any sort, including declining balance cards. Any prohibited items found in a locker will result in the termination of locker use and a referral to the Student Conduct Office. Should you have any questions regarding what may or may not be stored in the locker space, ask a member of the Office of Student Engagement Staff. 
5. The dimensions of the locker are approximately 10 inches wide, 18 inches tall, and 16 inches deep. All items that the organization intends to store MUST be able to fit within those dimensions. Please do not apply for locker space if the items you wish to store exceed the allotted space. 
6. The space surrounding the lockers must be kept clean and free of materials at all times. Items that do not fit in the locker may not be left in the hallway. 
7. Wake Forest University is NOT responsible for any items lost or stolen from the area. 
8. In the event of theft or loss, please notify Student Engagement, and file a report with campus police. 
9. A minimum of $50 will be charged if an assigned locker requires repairs or cleaning on, in, or around the assigned locker at the end of the year. The student organization assigned to the locker will assume this responsibility. Extensive damage or repairs may result in the student named on the application paying for the repair or replacement of the locker.
10. Up-to-date information regarding the usage of the locker space will be sent to the email addresses listed on the application. Please check your inbox frequently to make sure your organization is aware of all current policies. 
11. Clubs and organizations that lose their active status for any reason will have five business days to remove all materials.
    • Any materials not removed within five business days will be disposed of by the Office of Student Engagement.
12. In the event that an organization does not retain its locker from one academic year to the next, lockers must be cleaned and emptied no later than 5pm on the last day of classes in the spring semester. Any items left in or around the locker after that time will be discarded.
13. Organizations approved to retain their locker for consecutive years must clean and take inventory of their locker prior to the end of the spring semester. The Locker Retention & Inventory form must be completed no later than 5pm on the last day of classes in the spring semester. 
14. OSE reserves the right to access any locker at any time.

OSE may remove an organization from a locker space at any time for improper use, vandalism, misconduct, or any action contrary to these terms and conditions, the Student Code of Conduct, or OSE Policies.