Consider what equipment your event will require and determine what is available from your venue, or what you will need to acquire from an outside vendor. Your space manager will have information on what items are available for use in your space.
Some equipment considerations:
- What types & arrangement of tables and chairs will you need?
- Will you need a stage?
- Will you be using audio-visual? Some required equipment might include a projector and/or screen, speakers, microphones, extra lighting, etc.
- Does your space
(particularly outdoor spaces) have ample power?
- What help will you need from facilities? Common requirements include trash & recycling can delivery and pickup, post-event clean-up, marking of the grounds, etc.
- Are you decorating? Be sure to follow the decorating policies of your reserved space – refer to your reservation confirmation, or ask the space manager if you are unsure.