What is a “Business Purpose”?

The “business purpose” of an expense is the detailed description the university requires from purchasers any time university funds are spent. This description is used to help categorize an expense and explain why the expense was necessary. A complete business purpose should be included on each invoice, Expenditure Voucher or DB card funding request. Without a complete business purpose, you payment or funding request may be delayed.

How to Provide a Complete Business Purpose

For a business purpose to be considered adequate, it needs to answer these questions:

WHO
Participated in a meeting? Received a prize? Went on a trip? How many people attended? What were their names?

WHAT
Was purchased? For what event or conference?

WHEN
Are the dates of the event or trip?

WHERE
Is your conference or tournament? What’s the name of the venue where you held an event?

WHY
Are these items needed? How does the expense relate to WFU and your organization?

For example:

Golf balls for use by Men’s Golf Club while participating in tournament held in Chapel Hill, NC on 4-15-2017.

Decorations for Halloween Party sponsored by Student Government in the Barn on October 31, 2017.