Making an Inclement Weather Plan

In the case of rain, snow, or other inclement weather, making changes or canceling your event can become necessary.

How can we plan for inclement weather in advance?

  • For outdoor events, book an indoor backup location.
  • If there is no sufficient indoor space, plan a backup date.
  • Make a communication plan for getting in touch with your attendees, vendors, and other stakeholders.
  • Work with SOFO to create a refund policy for ticketed events.

When do we decide to cancel?

Consider how much notification time the following people need:

  • Vendors
  • Guests on and off campus
  • Organization members
  • Space managers

Consult with Student Engagement when making an inclement weather call, and keep in mind that safety of all involved is the first priority.