Event Planning

At Wake Forest, developing a vibrant and inclusive environment that includes all kinds of events is important to us. The Office of Student Engagement as well as many campus partners are here to provide you with event planning resources to help your organization host an enjoyable, safe, and memorable event that impacts the Wake Forest community in a positive way.

Registering Your Events

An officer from your organization should “create an event” on your organization page on The Link. All events (excluding leased lounge events* and general meetings**) should be registered no later than 10 business days prior to the date of the event). Registering an event will prompt an event planning meeting with the Office of Student Engagement. Within 3 business days of submitting an event, your organization will receive approval, denying, or further instructions.

*Leased Lounge Events must be registered by Monday at 3pm for weekday events (Sunday-Thursday) and Thursday by 3pm for weekend events (Friday- Saturday). Learn More about Hosting Campus Lounge Events.

**General meetings closed for organization members do not need an event planning  meeting.

Event Planning Meetings

We believe that successful events are a shared responsibility. Student Organizations hosting events that meet the following criteria are required to hold an event planning meeting with a member of the Student Engagement team.

  • Events open to the Wake Forest community and/or public
  • Events with 200 or more attendees
  • Events with alcohol
  • Events with vendors, rental equipment, work orders, etc.

Learn More about Hosting Campus Lounge Events
Learn More about Social Events with Alcohol
Learn More about the WFU Undergraduate Alcohol Policy

Looking for funding for your event?

If your event will be open to the entire campus, and/or will involve collaboration with other groups or departments, you may be eligible for funding from the Student Activity Fee Fund or the Diversity and Collaboration Fund.

Learn More about the Student Activity Fee Fund (SAF)

Fall 2019 Event Planning Office Hours

Monday: 9 – 11 am

Tuesday: 11 am – 2 pm

Wednesday: 2:30 – 4:30 pm

Thursday: 1 – 4 pm

Friday: 10 am – 1 pm

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Wanting to use a card swipe at your event? Use the resources below to create an event on The Link and use the card swiper!