Event Planning Meetings

We believe that successful events are a shared responsibility. Student Organizations hosting events that meet the following criteria are required* to attend an event planning meeting with a member of the Student Engagement team. Open Event Planning Office Hours take place daily.

  • Alcohol present at the event
  • Events that are open to the public
  • Events with potential media presence
  • Events with minors
  • Events with 200 or more attendees
  • Events with vendors, rental equipment, work orders, security, etc.
  • Events going through the SAF funding process
  • Fundraising, ticketed events

*OSE Staff will make the final determination about whether an event planning meeting is required

Event Planning Office Hours

Event planning office hours will take place in Benson 335. Meetings are available most weekdays by appointment. To book an event planning meeting:

  1. Go to go.wfu.edu/EventPlanningCal
  2. Select an appointment at least 1 hour in advance
  3. At your meeting time, check in at the front dest in the Student Engagement Suite (Benson 335)
  4. Our Office Assistant will direct you to your event planner’s office!

Event cutoff date:

Student led events and activities must conclude prior to 11:59 p.m. on the Last Day of Classes each semester. Event Planning will conclude ten business days prior to the Last Day of Classes.