2025 SAF Funding Summer Guidelines

On behalf of the Student Activity Fee (SAF) Committee, I’m pleased to share information about our summer funding request period for events occurring early in the fall semester. These guidelines help accommodate student organizations and departments planning events and initiatives for the very start of the academic year while supporting the event planning process established by the Office of Student Engagement.  

The application can be found here.  Please be sure to include detailed information and an up-to-date budget (template linked here).

Please review the information below carefully and share it with your teams as needed:

Summer 2025 SAF Funding Process

• Priority Deadline: Events or initiatives taking place prior to Sunday, October 5th may be submitted by Monday, July 14th for a summer funding decision.
• Events or initiatives scheduled after October 6th may apply during the summer review period only if funding is required to complete contract negotiations.
• Funding decisions for proposals submitted by July 14th will be communicated by Monday, July 21st.
• The presentation calendar for Fall 2025 will open on Monday, July 21st with presentations available beginning on Monday, August 25th (FDOC).
• There will be no additional review periods during the summer. Proposals submitted after July 14th will be reviewed when the full SAF Committee reconvenes at the start of the fall semester.

Standard SAF Guidelines (Fall 2025 and Beyond)

• Events or initiatives submitted after July 14 will follow the standard SAF funding process:
• Requests over $1,500 must be submitted at least 30 days prior to the event date and require a presentation to the SAF Committee.
• Requests of $1,500 or less can be submitted as a mini-grant and do not require a presentation. Mini-grants must be submitted at least two weeks prior to the event date.
• Mini grants are designed to support student organizations with events or initiatives that come together on a shorter timeline, requiring at least 14 days’ notice. While faculty or staff may assist with submissions, the process should reflect active student involvement and leadership. These allocations are intended for student-led efforts that fall outside typical planning windows and are not designed to supplement general departmental programming budgets.

Please Note:

• Summer proposals will not require a presentation but must be submitted on this form with a completed budget template and current price quotes.
• Student organization proposals may require a Zoom event planning meeting prior to the first day of classes.
• The SAF Committee will determine event planning needs for department-led or blended proposals based on the information provided.

For more information, please refer to the updated SAF webpage and don’t hesitate to reach out with any questions at saf@wfu.edu.

Thank you for your support in sharing these guidelines and helping groups plan for a successful fall semester!