1. Consider Your Timeline
Larger scale events require more planning, so consider how much time you will need, and start early! If you’re applying for funding, selling tickets, or fundraising, give yourself extra time to work with SAF, SBAC, or SOFO. Even smaller events should be planned at least 10 business days in advance.
2. Check Relevant Calendars
Ensure that your event is not scheduled to overlap with other big events or important dates that might affect your ability to book space or draw attendees. Check the University Events Calendar, Academic Calendar, and religious holidays when selecting the date and time of your event.
3. Know Your Budget
Do your research to ensure you’re able to afford the event you want to put on. Request quotes from vendors, check prices for materials online, and consult previous budgets if you are planning an event that has occurred in the past. This budget template from SAF is a great resource for being sure you’ve thought of everything. If you don’t have the funds to make your event happen, you can always look into requesting assistance from other funding sources.
4. Advertise Your Event
Make sure to let interested parties know that your event is happening! Get the word out using social media, word of mouth, campus screens, paper marketing & more – just remember to follow posting guidelines.
5. Ask For Help
If you need any assistance with your planning, you can always reach out for help! Your space manager can answer any questions about your reservation, or equipment, SOFO is there to assist with your finances, and you can always attend an event planning meeting with Student Engagement to ask any questions.